FSD3892 Study on Streamlining the Use of Education and Training Data: Data Producers' Survey 2023
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Study title
Study on Streamlining the Use of Education and Training Data: Data Producers' Survey 2023
Dataset ID Number
FSD3892
Persistent identifiers
https://urn.fi/urn:nbn:fi:fsd:T-FSD3892https://doi.org/10.60686/t-fsd3892
Data Type
Qualitative
Authors
- Kauko, Jaakko (Tampere University)
Abstract
The survey examines how Finnish education and training providers manage and share the information they possess, as well as the challenges they encounter in these processes. The survey targeted early childhood education and care institutions, primary and secondary education institutions, liberal education providers, and other training organizations. The data was collected as part of a Ministry of Education and Culture project aimed at streamlining the use of educational information.
The first theme of the survey focused on how information is recorded and managed in the organisation of education and training. Respondents were asked what information their organisation internally stores for organising education or training, as well as for other purposes. They were also asked about the challenges encountered in data storage, the basis for their organisation's data processing practices, and where they can seek help if data processing issues arise.
The next section focused on data use. Respondents were asked whether they use the data produced by their organisation for any purpose other than what it was originally collected for. Respondents were also asked which education and training data they use, for what purposes and under what regulation. They were also asked about challenges encountered in using data within their organisation and whether the data they produce is shared with other actors. Finally, respondents were asked if their organisation uses data recorded or produced by other actors and whether there are any problems encountered in obtaining the information.
Background information included the language of the response and the name and region of the organisation represented by the respondent. The data were organised into an easy to use HTML version at FSD.
Keywords
adult education institutions; data privacy; data protection; data transmission; education; educational associations; educational institutions; information services; information users; right to information
Topic Classification
- Social sciences (Fields of Science Classification)
- Other (Fields of Science Classification)
- Information society (CESSDA Topic Classification)
- Education (CESSDA Topic Classification)
Series
Individual datasetsDistributor
Finnish Social Science Data Archive
Access
The dataset is (A) openly available for all users without registration (CC BY 4.0).
Data Collector
- Kauko, Jaakko (Tampere University)
Data Producers
- Ministry of Education and Culture
Funders
- Ministry of Education and Culture (OKM016:00/2023)
Time Period Covered
2023
Collection Dates
2023-05-29 – 2023-11-03
Nation
Finland
Geographical Coverage
Finland
Analysis/Observation Unit Type
Organization/Institution
Event/Process/Activity
Universe
Education and training providers, educational institutions and their representative national organisations in primary and secondary level and in liberal adult education in Finland (excluding the Åland Islands)
Time Method
Cross-section
Sampling Procedure
Non-probability: Purposive
For national organisations and central organisations, the sample included the largest actors in the sector, of which eight responded. In addition, there was one regional or national actor in the private early childhood education sector among the respondents. The main providers of education and training are municipalities, of which nine municipalities with the largest population were included. Of the remaining 300 municipalities, ten were included: one municipality from each population decile. For the sample, municipalities were balanced according to statistical grouping of municipalities, region and linguistic diversity. For the selection of schools and kindergartens, a second sample was selected with the same diversity factors as for the selection of municipalities. For primary and secondary education, liberal adult education and early childhood education diversity was sought by including special education schools. In addition to municipalities, education can be provided by private operators, the State or a consortium of education and training associations.
The link to the Webropol platform was sent by the Ministry of Education and Culture to the 49 operators in the sample with a cover letter. Some respondents were contacted individually by e-mail or telephone to encourage them to respond. A total of 32 responses were received, with a response rate of 64%. The addresses of the national actors and municipalities were found in the databases of the Ministry of Education and Culture, while the addresses of other actors were obtained from public sources. In the municipalities, the questionnaire was sent via the registry offices, which caused variations in who finally received the questionnaire in their e-mail. The sample was increased by one because in one case the link had gone all the way to the educational institution, even though the municipality was the intended respondent.
Collection Mode
Self-administered questionnaire: Web-based (CAWI)
Research Instrument
Unstructured questionnaire
Data Files
21 files in txt format. Additionally, the data were organised into an easy to use HTML version and a CSV version.
Data File Language
The data files of this dataset are available in the following languages: Finnish, Swedish and multilingual.
Qualitative data are available in their original language only and are not translated.
Data Version
1.0
Completeness of Data and Restrictions
The most significant lack of coverage is that only one kindergarten responded to the survey. In terms of geographical coverage of municipalities, three provinces were not represented.
For identification reasons, the researchers have removed all direct identifiers, names of cities and municipalities and information identifying organisations from the data. They have also removed all sections of the data that were promised only for the use of the research team. The changes made to the open-ended responses are indicated by [square brackets]. The order of respondents has also been randomized after anonymization.
The original dataset consisted of 32 responses, of which 21 were archived in the FSD. 11 responses are missing from the archived data because permission for their archiving was not obtained. If a respondent did not answer a particular question, a dash (-) has been marked in the corresponding field.
Citation Requirement
The data and its creators shall be cited in all publications and presentations for which the data have been used. The bibliographic citation may be in the form suggested by the archive or in the form required by the publication.
Bibliographical Citation
Kauko, Jaakko (Tampere University): Study on Streamlining the Use of Education and Training Data: Data Producers' Survey 2023 [dataset]. Version 1.0 (2024-11-25). Finnish Social Science Data Archive [distributor]. https://urn.fi/urn:nbn:fi:fsd:T-FSD3892
Deposit Requirement
Notify FSD of all publications where you have used the data by sending the citation information to user-services.fsd@tuni.fi.
Disclaimer
The original data creators and the archive bear no responsibility for any results or interpretations arising from the reuse of the data.
Related Materials
Related Publications
Study description in machine readable DDI-C 2.5 format
Metadata record is licensed under a Creative Commons Attribution 4.0 International license.