Study title

Users' Perceptions of Patient Safety Incident Reporting Software 2024

Dataset ID Number

FSD3983

Persistent identifiers

https://urn.fi/urn:nbn:fi:fsd:T-FSD3983
https://doi.org/10.60686/t-fsd3983

Data Type

Quantitative

Authors

• University of Eastern Finland. Department of Nursing Science

Abstract

The survey examines users' views on safety incident reporting systems related to client and patient safety, as well as their development needs.

First, respondents were asked how well they know how to use the patient safety incident reporting system. This was followed by questions about how clear and comprehensive the system's predefined response options are, how easy the system is to use, and how satisfied respondents are with the system's functionality and various features. Respondents were also asked how well they could monitor the processing of their reports and receive feedback on them.

Next, the respondents were asked about their willingness to report safety incidents if they could not do so anonymously, and how their willingness to report would change if reporting were mandatory. Respondents were also asked how well the system supports the reporting, management, analysis, and processing of safety incidents, and what improvements they would like to see in the system. Finally, they were asked whether the safety incident reporting system has influenced client and patient safety in their work unit.

Background variables include the respondent's role in the safety incident reporting process, gender, age, years of work experience in social and health care, main work unit, job title, the reporting system in use, training received for using the system, frequency of system use during the past 12 months, and years of employment in an organization that uses a safety incident reporting system.

Keywords

computer applications; hazards; health professionals; medical care; medical negligence; patients; risk; social care

Topic Classification

• Social sciences (Fields of Science Classification)
• Health care services and policies (CESSDA Topic Classification)
• Medication and treatment (CESSDA Topic Classification)

Series

Individual datasets

Distributor

Finnish Social Science Data Archive

Access

The dataset is (B) available for research, teaching and study.

Data Collector

• Koskiniemi, Saija (University of Eastern Finland. Department of Nursing Science)

Funders

• Research Council of Finland (353503)

Time Period Covered

2024

Collection Dates

2024-01-15 – 2024-02-26

Nation

Finland

Geographical Coverage

Finland

Analysis/Observation Unit Type

Individual

Universe

Employees of two wellbeing services counties who use patient safety incident reporting software

Time Method

Cross-section

Sampling Procedure

Non-probability: Availability

All employees in the two wellbeing services counties who use patient safety incident reporting software were invited to respond to the survey. The organizations' contact persons sent a cover letter and two reminders by email to the heads of the units, asking them to forward the messages within their own units. The data was collected using a Webropol survey form.

Collection Mode

Self-administered questionnaire: Web-based (CAWI)

Research Instrument

Semi-structured questionnaire

Data File Language

Downloaded data package may contain different language versions of the same files.

The data files of this dataset are available in the following languages: Finnish.

FSD translates quantitative data into English on request, free of charge. More information on ordering data translation.

Data Version

1.0

Completeness of Data and Restrictions

The researchers have anonymised the data by removing specific references to, for example, the name of the work unit from the open-ended responses. In addition, responses from fewer than five respondents regarding the work unit and job title have been combined into another category.

To prevent identification of respondents, variables containing open-ended responses to the response option 'Other, please specify' were removed from the data at FSD. In addition information related to the workplace was removed from open-ended variable A7. Changes made at FSD are marked with [square brackets].

Weighting

There are no weight variables in the data.

Citation Requirement

The data and its creators shall be cited in all publications and presentations for which the data have been used. The bibliographic citation may be in the form suggested by the archive or in the form required by the publication.

Bibliographical Citation

University of Eastern Finland: Users' Perceptions of Patient Safety Incident Reporting Software 2024 [dataset]. Data version 1.0 (2025-09-01). Finnish Social Science Data Archive [distributor]. DOI: https://doi.org/10.60686/t-fsd3983; URN: https://urn.fi/urn:nbn:fi:fsd:T-FSD3983

Deposit Requirement

Notify FSD of all publications where you have used the data by sending the citation information to user-services.fsd@tuni.fi.

Disclaimer

The original data creators and the archive bear no responsibility for any results or interpretations arising from the reuse of the data.

Related Publications

Koskiniemi, S., Syyrilä, T., Hämeen-Anttila, K., Mikkonen, S., Manias, E., Rafferty, A. M., Franklin, B. D., & Härkänen, M. (2024). Patient safety incident reporting software: A cross-sectional survey of nurses and other users' perspectives. Journal of Advanced Nursing. https://doi.org/10.1111/jan.16364

Koskiniemi, S., Syyrilä, T., Mikkonen, S., Hämeen-Anttila, K., & Härkänen, M. (2024). Käyttäjien näkemykset sähköisistä potilasturvallisuuteen liittyvistä vaaratapahtumien ilmoitusjärjestelmistä. Finnish Journal of eHealth and eWelfare, 16(3), 309-321. https://doi.org/10.23996/fjhw.145039

Koskiniemi, S., Syyrilä, T., Hämeen-Anttila, K., & Härkänen, M. (2025). Handling Features of Patient Safety Incident Reporting Software and Shortcomings in Report Processing From Healthcare Professionals' Perspectives: A Cross-Sectional Study With a Qualitative Design. Journal of Nursing Management, 2025(1), 1-12. https://doi.org/10.1155/jonm/6724890